Call Scripts

Call Script for Scheduling
a Meeting

You: Hi [Recipient’s Name], this is [Your Name]. Is this a good time to chat for a minute?

(If they say yes)

Great! How have you been? How’s the family?

(After their response, briefly acknowledge and transition):

It’s so good to hear that. I’d love to hear more when we connect, but the reason I’m calling is that I’d really like to set up a quick 30-minute meeting with you. God has been doing some incredible things through the ministry—stories of lives being changed that I think you’d love to hear.

Would you be open to meeting next week?

(If they say yes, offer specific time slots):

Would Tuesday afternoon or Thursday evening work better for you?

(If they decline or say they’re busy):

No problem at all—I completely understand. Is there another time in the next couple of weeks that might work better for you?

(If they seem hesitant):

Totally understand if now isn’t the right time. Just let me know what works, and I’d be happy to follow up later.

Tips and Coaching for Using This Script

1. Prepare Before the Call

    •    Know Your Audience: Research the recipient if possible. Know their family situation, past connection to your ministry, or shared interests to personalize the conversation.

    •    Have a Clear Purpose: Your goal is to schedule a meeting. Stay focused on that, even while being relational.

    •    Pray Before You Call: Ask God for wisdom, clarity, and favor during the conversation.

2. Set the Right Tone

    •    Be Warm and Relational: Start with genuine interest in their life. Don’t rush to your ask; take a moment to engage personally.

    •    Sound Natural: Avoid reading the script word-for-word. Practice until it feels conversational and authentic.

    •    Be Positive: Share your excitement and enthusiasm about the ministry—it’s contagious!

3. Handle Objections Gracefully

    •    Common Objections:

    •    “I’m too busy right now.”

Response: “I completely understand! Would another time in the next few weeks work better for you?”

    •    “What is this meeting about?”

Response: “It’s just a chance for me to share what God has been doing through the ministry and hear about what’s been going on in your life too.”

    •    “I’m not interested.”

Response: “Thanks for letting me know. I appreciate your honesty and your time today.”

    •    Don’t Push: If someone declines, thank them sincerely and leave the door open for future connection.

4. Keep the Conversation Short

    •    Respect Their Time: Aim to keep the call under 2-3 minutes. Don’t try to share everything—save it for the meeting.

    •    Transition Quickly: After the relational question, move to the purpose of the call without lingering too long.

5. Use Specific Scheduling Options

    •    Offering two specific time slots (e.g., “Would Tuesday at 3 PM or Thursday at 6 PM work better?”) makes it easier for the recipient to decide.

    •    If they decline both, follow up with: “What time next week works best for you?”

6. Stay Organized

    •    Track Your Calls: Use a spreadsheet or CRM to log who you’ve called, their response, and any follow-up actions needed.

    •    Follow Up Promptly: If they agree to a meeting, send a confirmation email or text immediately with the details.

7. Be Ready for Voicemail

If they don’t pick up, leave a short voicemail:

“Hi [Recipient’s Name], this is [Your Name]. I was hoping to connect to schedule a quick 30-minute meeting to share what God has been doing in the ministry and hear about how you’re doing. I’ll send you a follow-up text or email, but feel free to call me back at [Your Phone Number]. Looking forward to hearing from you!”

Encouragement for New Callers

    •    It Takes Practice: Cold calling can feel intimidating, but the more you do it, the more natural it will become.

    •    Don’t Take Silence Personally: Many people are busy or distracted. It doesn’t mean they’re not interested—just keep following up respectfully.

    •    Celebrate Small Wins: Even if someone doesn’t commit to a meeting, a positive conversation or moment of connection is still a success.

    •    Remember Your Purpose: This isn’t about making a sale—it’s about inviting others to join in what God is doing. Focus on the mission, and let that guide your energy and enthusiasm.